Tutorial Overview
Build a scalable, professional project organization system that works for any project type.
Exercise 1: Create Folder Structure
For business project:
/Finance/
/Presentations/
/Reports/
/Spreadsheets/
/References/
For e-commerce:
/Products/
/Product_Photos/
/Social_Media/
/Brand_Assets/
/Marketing_Materials/
For design project:
/Client_Brief/
/References/
/Concepts/
/Revisions/
/Finals/
Exercise 2: Naming Conventions
Establish consistent naming:
Format: ProjectName_Type_Version_Date
Examples:
Q4_Budget_v3_2025-01-15.xlsxHero_Product_Shot_Final.jpgPitch_Deck_Draft2.pdf
Exercise 3: Version Management
Handle versions systematically:
Approach 1: Version folders
/Presentations/
/v1/
/v2/
/v3_Final/
Approach 2: File naming
Deck_v1.pdf
Deck_v2.pdf
Deck_v3_Final.pdf
Exercise 4: Archive Old Work
Keep project clean:
- Create
/Archive/folder - Move superseded versions
- Keep working folders lean
- Archive = available but out of the way
Exercise 5: Document Your System
Create PROJECT_STRUCTURE.md:
# Project Organization
## Folders
- /Finance: All financial models and budgets
- /Presentations: Decks and slides
- /References: Source materials and inspiration
## Naming
Format: Type_Description_Version_Date
## Workflow
1. Drafts in main folders
2. Finals marked with _Final
3. Old versions to /Archive/
Best Practices
- Decide structure early: Set up before generating content
- Be consistent: Stick to your system
- Use descriptive names: Clear > clever
- Archive regularly: Keep project manageable
- Document for team: Everyone follows same system
What You've Built
Professional project organization ready to scale.